Justification Letter
Justification letter is written to defend changes in the policy or procedures. These are often written without the consent of reader and focus on answering the question “why the change should be occurred.” This letter considers the supporting evidence and convincing arguments to provide a support to your proposed changes. Justification letter is frequently used in medical field where patients often require medical reports for insurance companies in order to support specific treatment of medicine. Its purpose is to describe the benefits of patients with the use of defined treatment. You can write well versed justification letter with the help of following tips:
- Write date, name, rank and address of the concerned person at the top most corner of letter.
- In the second slot, write the topic of letter which can be as “Justification for Decision Made or Treatment”
- Now mention the name of sir or madam and start with “consider this letter for the justification of …..”
- Provide the complete details related to issue for the better understanding of reader.
- Clearly mention the nature, scope, importance and benefits of issue. Try to be optimistic in your explanation.
- Try to explain all important points in clear and concise manner.
- It is impossible to write each and everything is letter so try to explain more lucrative points and also mention your contact and email address for the sake of further details.
- Conclude your letter with a sentence that “I am looking forward toward your response” and “Your Sincerely”. At the end write your name and rank.
- Proofread your letter before taking its printout for the sake of accuracy.
Sample Justification Letter
William J. Murrah
Deputy Director
2529 Mayo Street
Cincinnati, KY 45203
Dear Sir:
Consider this letter as justification of my current action over the issue of mine reserves. As per my promise, I am going to provide you complete information according to your requirement. It seems clear that some people are trying to create misunderstandings between us by making incorrect claims about what is occurring with this mine. Having the mine open for 24 hours a day is perpetuating a vandalism problem. The mining department of organization has statutory mandates to preserve this mine and the natural resources for everyone to enjoy. Please consider the following points:
- The first priority of department is to preserve and protect all natural resources.
- The purpose of placing a gate at this mine is to protect it and the visitors so they and future generation can enjoy the resources of mine and have quality recreational experience.
- We are not permanently closing this mine. The mine may still remain in access of permitted workers and tourists.
- Hooligans have been damaging the mine by leaving trash and other items in the mine. This mine has been the victim of graffiti, broken bottles, fire, cigarette butts, human waste and drug paraphernalia and other items. This is unsanitary, does not enhance tourism and is detrimental to quality recreational programs.
- Similar steps have been taken at the mine of neighbor state and boundary was made after consulting concerning department.
This mine is very precious for us and can be very beneficial to strengthen the economy of our state therefore we want to preserve and improved it for our upcoming generations.
Thanks for inviting me for expressing my opinion. I hope you will come to recognize that we are trying to take right measurements for all state.
Thanks and Regards,
J. T. Miller
Commissioner- ABC Department of Mine
Sample Justification Letter 2
DATE OF LETTER
Name
Designation
Address
Letter of Justification for …….
Dear Mr/Mrs …….:
Please consider this justification for the Department of (department name)(contractor name). ..
Write about the services and its importance to prove its justification
If you still have any doubt and require further help please feel free to call (your phone number).
Sincerely,
NAME
RANK
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